13 Business Letter Templates for Microsoft Word to Save You Time

You have enough work to do, and creating letters from scratch doesn’t have to be one of them. These business letter templates for Microsoft Word can show you what to write and how to get your message across professionally.

Let’s take a closer look at some of the most common business letter formats and how you can write a business letter that’s right for you.

What are the common types of business letter format?

There are many types of business letters written for various purposes. Whether you’re writing to a potential employer asking for information about an open position or you can’t get to work due to illness, the content will depend heavily on your audience and your purpose. Let’s take a look at some of the business letter templates below:

1. Letter of presentation of a company/enterprise

A business cover letter may be the first communication your potential client, new client, or business contact receives from your organization. This is why your first impression is essential to the success of this relationship.

Template Lab provides you with templates with professional formatting and explains what should be included in the letter. Both of these can help start that communication in the right direction.

Download : Template Lab (free)

2. Letter of Intent

You can use a letter of intent, or letter of interest, in a variety of business situations, including negotiations, acquisitions, contracts, and purchases. This type of communication helps ensure that all parties are on the same page and have a clear idea of ​​your organization’s intentions.

letter of intent-1

This template from Vertex42 allows you to easily enter contact information and also prompts you to include the necessary information in the letter.

Download : Vertex 42 (Free)

3. Letter of apology

Whether it’s a client, your boss, or even a close friend, apologizing can be a difficult task. You may have to apologize to a customer for an order error or to your boss for unprofessional behavior.

Apology Letters-1

Template.net has great templates for writing apology letters to a client, boss, or friend, and you can, of course, modify the letter to suit your situation. This combination of templates is helpful to get you off to a good start with your I am sorry.

Download : Template.net (Free)

Use a professional letter format to write thank you letters

Thank you letters help you maintain a positive relationship with customers and consumers, and build your reputation. A well-written thank you note can increase customer loyalty, improve brand perception, and drive more sales. Let’s take a closer look.

4. Donation Thank You

If you’re in the fundraising business or just organized a single event, then you know that sending your thank you to donors is a no-brainer. Whether you received a donation in the form of money, items, or time, a brief and heartfelt thank you note is in order.

Thank you letter for donations

This template from Vertex42 is short and comes with a bonus donation receipt at the end. It’s perfect for giving your donors what they need for their taxes, while thanking them at the same time.

Download: Vertex 42 (Free)

5. Thank you letter for an interview

If you’ve ever been looking for a job, you know how tough the competition can be. So if you’re lucky enough to land an interview, be sure to follow it up with a thank you letter.

thank you letter for an interview

This Vertex 42 template has the wording all ready, and you can adjust and customize it to suit your needs. Just add the contact information, edit it however you want, and submit it for better chances with your potential employer.

Download: Vertex 42 (Free)

Employment-related letters are written to inform, request and provide information. These letters are used in the corporate world and may be required by some employers, such as human resources departments, supervisors, or employees. Let’s examine them more closely.

6. Letter of resignation

When it’s time to say goodbye to a current employer, it’s almost always appropriate and often required to submit a formal letter of resignation. The letter should include your job title and your last date of service, at a minimum.

resignation letter template

Template Lab has examples that include language regarding signing a contract with your new employer, if needed. Or, you can simply delete this paragraph and complete the rest for a professional and official resignation.

Download: Template Lab (Free)

7. Letter of Acceptance (of Offer)

When you receive a job offer, a letter of acceptance is often required. This is an official acceptance of the position and reiteration of its details for full understanding between the parties.

offer acceptance letter

Vertex42 offers a template that explains exactly what you need to include, and you can express your communication in your own words.

Download: Vertex 42 (Free)

8. Rejection (offer) letter

If you have received a job offer that you do not wish to accept, you will need a rejection letter. Not only is this a formal way to reject the offer, but it keeps you professional for a future connection with the interviewer and the company.

job offer rejection letter template

Also from Template Lab, this template lets you express in your own words why you’re declining the offer, while providing guidance. You can check out these templates for responding to job rejection emails.

Download: Template Lab (Free)

9. Termination letter

If you are currently in a position where firing employees is part of your job, then having a termination letter template is a smart idea. For the most part, this type of task is quite unpleasant, so a template will make it easier for you.

recommendation letter (1)

Another useful employment-related template from Vertex42, the Termination Letter, tells you what is needed. With an official and specific termination date, reasons, prior warnings, and details on company items and compensation, this template is ideal.

Download: Vertex 42 (Free)

10. Letter of recommendation

Another template to have on hand if you are in a position of authority is the letter of recommendation. Like it or not, companies lose good employees all the time. And, if someone asks you to provide a reference letter, a template can certainly help you say the right words.

job offer rejection letter (1)-1

This Microsoft Office template is a bit more attractive than other letter templates, but it doesn’t overdo it. The language is professional and direct.

Download: Microsoft 365 (free)

Microsoft Word Business Letter Templates

If you’re a Microsoft Word user, you may have already delved into the many templates available.

Just go on File then select New to open the templates section. You can select Business under the search field, then letters on the right. Or, just type the words business letters in the search field for the results to appear.

11. Letter of acceptance of an offer

Most of the time, a formal acceptance of the offer is required in writing. By keeping a sample letter handy for this situation, you can speed up communication and get things done.

Offer acceptance letter template

Download: Word Excel Templates (Free)

12. Letter of Authorization

A Sample Authorization Letter Template

When it’s time to start work, you can use an official start-up authorization letter. This can recall the terms and specificities of the work to be done. You can easily adapt it to business situations.

Download: Word Excel Templates (Free)

13. Business Proposal Template for Freelancers

freelance proposal template

The business proposal letter is used by a freelancer to promote their work and pitch their idea to potential clients. The letter should include information about why the client would benefit from hiring the freelancer and examples of past work.

Download: Template.Net (Free)

Business Letter Templates Can Speed ​​Up Your Workflow

Business letters are a good way to maintain a formal relationship and administrative communication with current and potential customers and employees. There are some important things to keep in mind when writing business correspondence. Each type of letter has its own style and format that helps the reader understand your message.

Whether you write business letters regularly or occasionally, having a template can definitely save you time and point you in the right direction of what to write.

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